How to change powerpoint to pdf format

Benefit 2: It locks down your PowerPoint presentation and protects your content. If you want to further protect your PowerPoint presentation, you can alternatively add a password to open your presentation. This forces someone to enter the correct password to be able to view and edit your presentation.

To see how to password protect a PowerPoint presentation, read our guide here. The fastest and simplest way to convert your. While you will learn how to print your slides in a variety of different formats as a PDF later in this tutorial, saving your presentation as a PDF is the fastest way to do it. That said, you can only use this method to save your presentation as full-page slides.

If you want to print multiple slides per page or include your speaker notes in your PDF, then you will need to use one of the following methods listed below. The Save As dialog box gives you a variety of different ways you can save your presentation, including converting it into the PDF file format. Inside the Save As dialog box, open the Save as type dropdown. By default, your PowerPoint presentation will start as the PowerPoint Presentation file type as you can see in the picture below.

Inside the Save As Type dropdown you will see all of the different file types you can save your PowerPoint presentation as. Creating a PowerPoint template is a great way to save time by creating the custom layouts you and your team specifically want to use for your pitches and presentation.

That said, before you choose this file type, make sure you set up your PowerPoint slide master correctly, so you actually have a template worth saving. To see how to create a PowerPoint template from scratch like this, read our detailed guide here. You can also rename the file if you choose.

It is important to note that because the PowerPoint and PDF file types are different, you do not need to worry about overwriting your original PowerPoint presentation with the PDF version of your presentation that you are creating. If you make no selection, your converted PDF file will save to the last place you saved your presentation with its existing name. Once the conversion process is complete, the PDF version of your presentation will open for you to review.

Because the PDF file format is meant for printing not presenting graphics , there are six different types of PowerPoint content you will lose in the PDF conversion process.

This means that all your animated objects will be left where they are on your slide. For example, if you have a list of bullet points with the Appear Animation effect applied to them, your bullets will just appear as they are without the animations applied to them.

For example, all of the content to the right of slide in the picture below counts as off-slide content as it is not on the slide itself. See How do I give feedback on Microsoft Office? Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available.

However, you can set the print quality of a PDF to a higher or lower standard. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:. In the PowerPoint Preferences dialog box, click General. The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download. A message bar appears to show you that the downloaded PDF file is ready to save to your computer. The exact message varies depending on the web browser you're using. Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

Table of contents. Optionally, if you want to change what the final PDF file is like, do any of the following: At Optimize for , select Standard for higher quality for example, if you want to print it. Click OK. Click Publish. Include your email address to get a message when this question is answered. Submit a Tip All tip submissions are carefully reviewed before being published.

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